Mail Services

Jessica H. Park Mail Room

Hours
Sending Mail to Students
Picking up Packages
Forwarding Mail
Changing your Address
Liability Policy
Campus Mail

Helpful links: www.usps.com, www.ups.com & www.fedex.com

Hours

Monday-Friday 9:00 am – 4:30 p.m.
Saturday and Sunday no window service

Closed May 26 in observance of Memorial Day;

Closed July 4 in observance of Independence Day;

Closed September 1 in observance of labor Day;

Closed November 27th and 28th for Thanksgiving;

Hours are adjusted during Winter and Spring breaks.

For more information, contact Bob Vacca at mailservices@williams.edu or x2150.

Announcements:

First-Year students:

Williams mailbox (SU Box) information, including box number and combination, is now available to students through the Self-Service menu in PeopleSoft.  After logging in click on “Self Service” and then “Campus Life” and then “Mailroom Services.”  It is important that you have this information available when you arrive on campus in order to  retrieve the key to your dorm room (keys will be in your mailbox on TBD by 8:00 a.m.).

Sending mail to students:

If you’re shipping via the Post Office (USPS), use the following format:

Name of Student
Students Mailbox # Paresky
Williamstown, MA  01267

Example:
Jane Student
1234 Paresky
Williamstown, MA  01267

UPS, FedEx, and DHL require a street address:

Name of Student
Mail Box #
39 Chapin Hall Drive
Williamstown, MA  01267

Example:
John Student
1234 Paresky
39 Chapin Hall Drive
Williamstown, MA    01267

IMPORTANT INFORMATION ON SHIPPING TRUNKS AND PACKAGES

Additionally, packages should weight no more than 25 pounds. Check with Connors Brothers, Mullen Mayflower, Mail Boxes Etc., on shipping heavier packages.  Due to limited on-site storage space, please do not ship and packages prior to August 18th If shipping large items (TV, refrigerator, bicycle, furniture) by a freight company, the freight company will only deliver to the loading dock area. At  the Paresky Center. We are unable to secure these items and cannot store them in the loading dock area. You MUST include a contact name and phone number with the package so that someone can be advised that the package has arrived and that it must be picked up immediately. We take no responsibility for receiving or for the security of these larger items.

Please note: Because many students have the same last name, we ask that you include their middle initial. This will prevent mail or packages being misdelivered. When ordering items for a student using your credit card, be sure to include the student’s name and box number, in the form of  c/o (in care of) in the address. We also ask that a complete return label be clearly marked on the parcel or mail.

Picking Up Packages

Students will receive a notification by email when a package has been processed and is available for pick up. A Student ID or Photo ID is required to retrieve a package. Another student will not be allowed to pick up a package for another student unless the student has notified the mailroom by email.

Mail arrives in the morning and is distributed to mailboxes. Fed Ex, UPS and DHL are delivered throughout the day. Notification of package arrival by the carrier does not mean that you may pick up package immediately. You MUST wait until we have processed all packages and you have received an email from the Campus Mail Room, not the carrier.

Forwarding of USPS Mail and USPS Parcels:

Mail is forwarded for one year after graduation. This includes all First Class mail, but does not include the forwarding of magazines. You must notify the magazine publisher of your new address in order to keep receiving your subscription.

During the summer, mail is forwarded to your home address, unless other arrangements are made. Students staying on campus during the summer must notify the mailroom of this by logging into Peoplesoft between April 1 and the day before dorms close for returning students. Once in Peoplesoft, navigate to: Self Service > Campus Life > Mailroom Services and click the yellow button to keep your mailbox open for the summer.

Students studying abroad will have their mailboxes closed, and all first class mail will be forwarded to home addresses.

Note: UPS, FedEx and DHL do not offer forwarding service and require being sent back to the original sender.

Changing your Address

Students are required to keep their forwarding address updated. This can be done by logging on to People Soft and following the link to student address.

Liability Policy

Williams College Mail Services is not responsible for cash sent through the mail or dropped off to the mailroom. USPS has always stated that cash in not allowed to be sent through their mail system. The Williams College Mailroom bears no responsibility for lost or missing mail or packages that are sent uninsured or uncertified. Williams College will bear no responsibility for cash put in the drop box. Never leave cash in the drop box or send through Campus Mail

Campus Mail

Campus Mail should only be used for the sending of College related correspondence across campus. It is not for delivery of personal items. Do not send books, DVD’s, or cash through Campus Mail services.

Clearly mark all Campus Mail envelopes with the name, building location and department of receiver. If sending Campus Mail to students, include name and mailbox number.